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Town of Glen St. Mary 

Florida's Outstanding Rural Community of the Year-2004

June 19, 2018

The Town of Glen St. Mary held the regular monthly meeting on Tuesday, June 19, 2018 at 7:00 P.M. at the Town Hall with Council MembersDavis, Foster, and Rhynehardt present. Mayor Juanice Padgett presided over the meeting. Council MemberDavis opened with prayer followed by the flag salute.  Council member Hodges was not present.

 

Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim transcripts. For a complete audio recording of the discussion please contact Donna Loadholtz at glenstmary3777@gmail.com.

 

Public Hearing:

  1. Ordinance 2018-02 – Rezoning Block 33, Lots 5, 6, and 8 from Medium Density Residential (MDR) to High Density Residential (HDR)– Mayor Padgett asked Attorney Bense to read Ordinance 2018-02 by title. Attorney Bense read the title. No one had any comments or questions.

  2. Ordinance 2018-03 – Code Enforcement - Mayor Padgett asked Attorney Bense to read Ordinance 2018-03 by title. Attorney Bense read the title. No one had any comments or questions. Mayor Padgett closed the public hearing and reopened the regular meeting.

     

    Minutes: Consideration:

  1. Approval of minutes of May 15, 2018 – Regular Monthly Meeting: Approval of minutes of June 6, 2018 – Workshop: On a motion by Councilman Foster, second by Council member Davis, the Board voted to approve theminutes as presented. (Vote 4-0)

     

    Policy Agenda Items:

    1. Vote to Authorize Change Order #1. The Original Contract Amount was $1,086,288.15. The Revised Contract Amount is $1,147,269.47 – Mayor Padgett gave the floor to the Town’s Engineer, Mr. Tim Norman with Mittauer & Associates, Inc. to better explain the change order. He began by telling Council that the contractor found fiber optic and telephone lines in areas not originally shown by the utility companies once the contractor had begun work on this project. They stopped work until a solution was agreed upon. It has now forced us to move gravity sewer lines down one lane of the roadway of Hilliard, Stoddard, and Washington. There was time lost by the contractor. There is a change order to cover his loss as well as changing unit quantities on the project. There are additional costs to work in the pavement rather than grass. That total is $118,762.32. The original bid was $1,086,288.15. The new amount is $1,205,050.47 with the change order. Mayor Padgett asked if he had subtracted it out from the Town’s $946,000. The total overage amount stands at $259,050.47. He told Council to understand that this is a unit share contract that could fluctuate slightly depending on what is encountered. This changed the timeframe by seventy days. Mayor Padgett then passed out Income Statements for both the General Operating and Water/Sewer accounts. She told Council that since 2014 the General Operating account has been increasing $20,000 per year due to managing our money and not having any unexpected costs. Water/Sewer is increasing by $10,000. We paid for easements last year out of this account and were reimbursed after the year end totals were done.   She then gave Council a “as of today” total of the Town’s bank accounts. Mayor Padgett gave an overview of what Council had said previously to cover the previous $140,000 price. She would like to use the Town’s own money if at all possible. She suggested taking a $50,000 CD. Use the $60,000 from Capital Improvement that we have been putting aside for water improvements and paving. The $65,000 CD is reserved as a requirement from USDA. We could borrow against if used for a catastrophe or to increase revenues. We would be required to pay it back interest free if it is to be used as capital improvements. It has to be approved by USDA in order to use it but she has sent the paperwork to Mrs. Kenda and she is looking into it. That totals $175,000. The balance is $83,000. She suggests taking some from General Operating since it has been increasing $20,000 per year. Councilman Foster stated he thinks we need to use our own money. Council member Davis stated she does too. Mayor Padgett told Council there is another option. There are three Unaddressed Needs areas that Council could start cutting out. Mayor Padgett then handed out a map showing the service areas. CDBG grant money is given for low to moderate income. It would be harder to get points on a future grant after those are connected with this grant. Council all agreed they want to do the whole project. Mayor Padgett where we can get $259,000. She stated they’re at $175,000 using the Capital Improvement, borrowing from our designated USDA account at 0% interest and a $50,000 CD. The Engineer wasn’t sure if the contractor should be turned loose without having a decision on the remaining funding. Mayor Padgett asked Council where they wanted to get the remaining $83,000. After a brief discussion Council stated they would use the remaining CD and take the remaining $34,000 from General Operating. On a motion by Councilman Rhynehardt, second by Councilman Foster, the Board voted to authorize change order #1. The original contract amount was $1,086,288.15. The change order amount is $118,762.32. The corrected revised contract amount is $1,205,050.47. This has increase the contract time by seventy days. (Vote 4-0) Mayor Padgett reviewed that Council would like to take $34,050.47 from General Operating, both $50,000 CD’s, our $65,000 which is our USDA Reserve funds to be paid beck at 0% over the next ten years, and $60.000 from our Capital Improvements account to make up a difference of $259,050.47. On a motion by Council member Davis, second by Councilman Rhynehardt, the Board voted to take $34,000 from General Operating, both $50,000 CD’s, our $65,000 which is our USDA Reserve funds to be paid beck at 0% over the next ten years, and $60.000 from our Capital Improvements account to make up a difference of $259,050.47. (Vote 4-0)

    2. Vote to Approve Second Reading of Ordinance 2018-02 – Rezoning Block 33, Lots 5, 6, and 8 from Medium Density Residential (MDR) to High Density Residential (HDR)– On a motion by Councilman Rhynehardt, second by Councilman Foster, the Board voted to approve the second reading of Ordinance 2018-02 as presented. (Vote 4-0)

    3. Vote to Adopt Ordinance 2018-02 – Rezoning Block 33, Lots 5, 6, and 8 from Medium Density Residential (MDR) to High Density Residential (HDR)– On a motion by Council member Davis, second by Councilman Rhynehardt, the Board voted to approve Resolution 2018-02. (Vote 3-1) Mayor Padgett clarified that she had said in the past that she would never vote for high density in the Town of Glen St. Mary.

    4. Vote to Approve First Reading of Ordinance 2018-03 – Code Enforcement – Mayor Padgett told Council that Donna has said she doesn’t want to do the code enforcement due to her dealings with the residents. The Town’s maintenance employee, Matt will do it with Mayor Padgett supervising him. She told Council they will put together a spreadsheet to keep track of what is happening with the cleanup of properties. Council member Davis asked if he was going to do it on the ride in the mornings. Mayor Padgett responded that it had been budgeted for three hours per week. He would do it after his regular work hours. Council member Davis then asked what his rate of pay is. Mayor Padgett replied he is paid $17 per hour. Councilman Rhynehardt asked if Matt would come to the meetings each month. Mayor Padgett replied they would have a spreadsheet with the progress listed on it. Councilman Davis asked about a conflict of interest since Matt is a handyman on the side. He should not write code enforcement letters and then be hired to fix the problems. Code enforcement is currently set for three hours per week, but could be more initially to get everything cleaned up. He currently works five hours per day. Council member Davis asked who would be the magistrate. Mayor Padgett replied that she hasn’t done that part yet, but said that Matt could get started with the initial code enforcement process. Attorney Bense added that the Town could take cases before the county court if needed. Mayor Padgett added the County has not voted on the magistrate yet, but thinks the Town could hire the same person and hopefully pay the same as the County.

    1. Vote to Opt In or Out of the Baker County Fire Assessment – Mayor Padgett told Council as discussed in a workshop, the County is going to do an assessment. She isn’t sure of the exact figure, but it is around $80. The Town can opt in or out. It would be along with the property owner’s garbage assessment. If we opt out, you have a choice to have no fire protection or go with the City of Macclenny for the same price.   Mayor Padgett feels the City of Macclenny is better equipped to service the Town if needed. Council member sided to opt out. Councilman Foster stated he doesn’t see how the Town could not have protection. He wanted to opt out with prejudice. Councilman Rhynehardt stated we are going to pay one way or the other. The Town of Glen is ten years out to get a new fire station with the County’s fire plan. Mayor Padgett told Council this is how the County will get the money for improvements they need. Councilman Foster wants to go with the County. Mayor Padgett explained to Council that our fire station is only volunteer firemen. The response time for the City of Macclenny is manned around the clock. The County’s plan is to build a station in Sanderson first because it is in bad shape. Building a new station for the Glen area is another five or six years down the road after Sanderson is built. Mayor Padgett discussed the use of Glen’s fire station with County Manager Kennie Downing if the Council voted to opt out of the County’s fire assessment. We would be neighborly and come up with some kind of agreement for them to use the current station for an undetermined time frame. She told Council property owners ISO ratings would go down if they go with the City of Macclenny because they have a real good ISA rating. Mayor Padgett told Council they have to decide which type of fire protection they want to have. On a motion by Council member Davis, second by both Councilman Foster and Counciman Rhynehardt, the Board voted to opt out of the Baker County Fire Assessment. (Vote 4-0)

    2. Vote to Approve a Second Term Contract with Vystar Credit Union for ATM - On a motion by Councilman Foster, second by Council member Davis, the Board voted to approve a second term contract with Vystar Credit Union for ATM. (Vote 4-0)

    3. Review Prior Month’s Expenditures (Check Register) – Councilman Rhynehardt asked about the repair of the ATM pole. Mayor Padgett replied we had insurance. He asked about the recurrence of it happening again and she said we have added a pole in front of that one. She suggested he go by and look at it when the meeting was over. Council had no other questions about the prior month’s expenditures.

    1. Vote to Appoint Matt Torgerson as Code Enforcement Officer – On a motion by Councilman Foster, second by Council member Davis, the Board voted to appoint Matt Torgerson as Code Enforcement Officer and Mayor Padgett as Supervisor. (Vote 4-0)

       

      On a motion by Council member Davis, the Town meeting was adjourned at 7:41 P.M.

Attached Document or FileJune_19_2018_RMM.WAV
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