Town of Glen St. Mary 

The Town of Glen St. Mary held the regular monthly meeting on Tuesday, November 20, 2018 at 7:00 P.M. at the Town Hall with Council MembersDavis, Hodges and Rhynehardt present. Councilman Foster was in the hospital and unable to attend. Mayor Juanice Padgett presided over the meeting. Council MemberDavis opened with prayer followed by the flag salute.

 

Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim transcripts. For a complete audio recording of the discussion please contact Donna Loadholtz at glenstmary3777@glenstmary.org.

 

Public Hearing:

1. Resolution 2018-02 - Special Exception for Parcel IDs 36-2S-21-0051-0011-0070 and 36-2S-21-0051-0011-0010 to allow a school (Christian Co-OP) parking and playgrounds on these parcels currently zoned Medium Density Residential - Mayor Padgett asked Attorney Bense to read Resolution 2018-02 by title. Attorney Bense read the title. Councilman Rhynehardt asked what the new usage would be. Mayor Padgett stated it would not be used for a parking lot, but for playgrounds, dropping kids off and picking them up from school.  No one had any other comments or questions. Mayor Padgett closed the public hearing and reopened the regular meeting.

    

   Minutes: Consideration:

1. Approval of minutes of October 16, 2018 – Regular Monthly Meeting - On a motion by Council Member Davis, second by Council member Hodges, the Board voted to approve theminutes as presented. (Vote 4-0)

    

   Policy Agenda Items:

1. Vote to Adopt Resolution 2018-02 –Special Exception for Parcel IDs 36-2S-21-0051-0011-0070 and 36-2S-21-0051-0011-0010 to allow a school (Christian Co-OP) parking and playgrounds on these parcels currently zoned Medium Density Residential - On a motion by Councilman Rhynehardt, second by Council member Davis, the Board voted to adopt Resolution 2018-02. (Vote 4-0)

2. Vote to Authorize Mayor to Sign Letter of Engagement with Lyons & Lyons for Fiscal Years 2017/2018 – Mayor Padgett told Council she was going to vote back in September, but Attorney Bense recommended doing a RFP. It will take about six months for the RFP process. If another firm is chosen a few months for them to get familiar with our accounts. But we need to have our audit done sooner. On a motion by Councilman Rhynehardt, second by Council member Hodges, the Board voted to authorize Mayor Padgett to sign the letter of engagement with Lyons & Lyons for fiscal year 2017/218. (Vote 4-0)

3. Discussion and Update of Code Enforcement – Mayor Padgett told Council they have been waiting for a response from Attorney Bense concerning code enforcement questions. She had him address Council with his findings he wrote in a response letter. He addressed the questions regarding skirting around mobile homes and identified what the Land Development Codes state for its requirements. He them addressed the issue of whether or not the Code Enforcement Officer could go inside a residence for inspection. He added that if there were children living in a residence that you had concerns about, there are other authorities that are allowed to enter and investigate the living conditions. A housing authority could leave a notice at the property and schedule a time to meet and discuss the conditions of a residence, but they do not have to let you come inside. He then discussed the issue of whether or not people could live in campers and sheds in the Town. A camper is specifically excluded from the definition of dwelling, and has its own definition in another section of the Land Development Codes. Sheds may have a foundation, but not have the required amenities to be considered a dwelling under the Land Development Regulations. The minimum square footage as well as having electricity and water and sewer facilities are addressed in the Codes. Mr. Chuck Guernsey was present and told Council he got his letter on the due date listed in his letter. He stated he is not living in the camper, but leaves his dog and a generator running at night to try to keep things from getting stolen. He claimed he has had about $10,000 worth of his belongings stolen from the property. He stated neighbors would verify he has gotten a lot cleaned up. He said the property is 95% cleaned up. He stated that he stores his belongings in the two campers, but lives in Macclenny with his girlfriend. Mayor Padgett suggested to Council that they ride by to view the property before the next monthly meeting. Attorney Bense suggested having another inspection then going from there. Mayor Padgett then suggested that Council to ride by and check the properties listed on the code enforcement spreadsheet before the next meeting.

    

   Mayor Padgett told Council she left the Low to Moderate Income issue off the agenda by accident. She explained that before the Town applied for the sewer grant, the grant coordinator went around town and did surveys because the town had to have 51% greater than or equal to low to moderate income households to get the grant. They were supposed to be hooked up within a year of the LMI survey, but the grant has taken so long, they now have to provide income information. We have three sources of funding. We have the CDBG Grant, a St. Johns River Water Management grant and the Town is funding the deficit of the project. We could hook up everyone with the St. Johns River Water Management grant and not have to re-certify the low to moderate incomes. If no CDBG funds are used for hooking up homes, we do not have to redo the surveys. Mayor Padgett then explained that the Low to Moderate Income homes do not pay capacity fees, but there were thirteen homes not surveyed when this project began. Mayor Padgett asked if Council wanted to give these residents a chance to fill out the surveys and see if they qualify as Low to Moderate income. Some of them were under the impression that they were Low to Moderate, but were not originally surveyed in the beginning. Under the CDBG requirements, at least half of the connections have to be low to moderate income. The St. Johns River Water Management funding will pay to pump the septic tanks, crush and fill the tank, and the hook up. The only difference is the Non-Low to Moderate income homes have to pay $750 for sewer capacity fee. A letter would be sent to the tenant because it is based on whoever is living there. Council member Davis stated if they fill out the paperwork, she is ok with that. Mayor Padgett added it could cost the Town extra capacity fees for future connections if they qualify. Councilman Rhynehardt asked what the timeline is for the project. Mayor Padgett replied that some of the lines have already been cleared in some areas. The project will not be finished up until all residents are connected. We are trying to get the security deposits now. Attorney Bense told Council this item doesn’t need to be voted on.

    

   Mayor Padgett reminded Council they need to make sure they do their ethics training of they have not already done so.

    

4. Review Prior Month’s Expenditures (Check Register) – Councilman Rhynehardt askedwhat the Marshall Mann payment was for in the General Operating account. Mayor Padgett explained he is our IT computer guy. He then asked what the Wal-Mart transaction was for. Over $400 of it was for tires on the town truck. In the Water/Sewer account, Councilman Rhynehardt asked about a check to Mr. Wallace. Mayor Padgett explained it was for an easement running East and West. The previous easements ran along the rear of the properties. Council had no other questions about the prior month’s expenditures.

    

   Mayor Padgett told Council this project will give everyone on the North side of Town sewer. The next project would be to go south of the tracks. She told Council we can apply for another $500,000 from St. Johns River Water Management. We could see how far out from the lift station can run south of the tracks to be done. Before applying, we would have to have engineering done.

   On a motion by Council member Davis, second by Council member Hodges, the Town meeting was adjourned at 7:49 P.M.