Town of Glen St. Mary 

The Town of Glen St. Mary held the regular monthly meeting on Tuesday, April 17, 2018 at 7:00 P.M. at the Town Hall with Council MembersDavis, Foster, Hodges, and Rhynehardt present. Mayor Juanice Padgett presided over the meeting. Council Member Davis opened with prayer followed by the flag salute.

 

Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim transcripts. For a complete audio recording of the discussion please contact Donna Loadholtz at glenstmary3777@gmail.com.

 

Minutes: Consideration:

1. Approval of minutes of March 20, 2018 – Regular Monthly Meeting: On a motion by Council member Davis, second by Councilman Rhynehardt, the Board voted to approve theminutes as presented. (Vote 5-0)

    

   Policy Agenda Items:

1. Review Prior Month’s Expenditures (Check Register) – Council had not questions about the prior month’s expenditures.

    

   For Information Only: Mayor Padgett told Council they started the sewer project. They started last week. They were supposed to start a couple of weeks ago, but right after our last monthly meeting, they were notified the castings they needed for the project had been delayed. They have brought in large equipment. She has spoken with our engineer today. They were going to run the lines down the side of the road on Hilliard to come back under and down to Washington but there are so many fiber optics and the telephone company have so many lines that the construction company, Florida Infrastructure asked the engineer about going down the center of the road. This is a common way of doing this. They will go all the way down Stoddard, one block of Washington in the center of the road. The rest would be directional bored under the road. That increases the project about $40,000. We have that in a Capital Improvement account. We have been putting $10,000 aside for the past four years for paving. It just came up this morning that Stoddard may have to be run down the middle of the road also. It would be very expensive if one of the fiber optic lines were cut.

    

   Mayor Padgett gave an update on funding the extra expenses associated with the sewer project.   She is waiting to hear back from Wells Fargo. They as asking if we have an account and wanting to create a profile for the Town. TD Bank does not participate in bonds and government loans. Federal Law prohibit Credit Unions from participating in funding to government agencies. We got a better fixed rate from First Federal, but will wait to hear back from Wells Fargo. She contacted the City of Lake Butler and they have done USDA Loans and a Florida revolving account, but they told her that both take a long time and expense. Our engineer has checked with USDA and we would have to redo the whole bond part and it is too costly for a $70,000 loan. It would not be feasible to do it that way. Our most recent rate is 4.99% fixed for 60 months.

    

   Mayor Padgett asked if Council all got the low to moderate income information in the mail. She explained that the hookups have four different costs. First is to have the septic pumped and crushed. Second is a plumber hookup cost. Third, is a Tap Fee cost. Finally, there is a Capacity Fee cost. We have waived the Tap fee because with this grant they will all be hooked up. Taps will be put at every home. Low to Moderate income is paid by the CDBG grant funds. Non Low to Moderate income residents will be paid by the SJRWMD grant funds. The only difference between low to moderate income and non-low to moderate income residents is that the non-low to moderate income residents will have to pay a $750 capacity fee, which will go back to Macclenny to purchase more capacity. CDBG will not allow you to charge low to moderate income anything.

   Councilman Rhynehardt asked how many maintenance employees we are supposed to have during the summer. Mayor Padgett replied that we usually have two regular and one summer hire. We have one regular employee and a summer employee. We have interviewed several but Mayor Padgett said she is not going to just bring anyone in and give them a job and then you can’t get rid of them. Councilman Rhynehardt then asked since we only have one regular maintenance employee, if we could give Matt more hours. Mayor Padgett responded that he is not getting the work done while he is here. She has already talked to Matt about hiring another summer employee and hire them as temporary until we find a good one to put in that second position. The second man is a backup trained to fill in if the first man goes out. We hired Matt under Darwin to train for the job. Council member Hodges suggested possibly contacting the high school and possibly getting a high schooler that is getting ready to graduate that may be a good worker for the summer. Mayor Padgett replied that if we can hire someone who wants this as a job that we can get trained and get their water and sewer license, they wouldn’t make a lot to start off with, but the license is worth something.

    

   On a motion by Council member Davis, second by Councilman Rhynehardt, the Town meeting was adjourned at 7:20 P.M.