Town of Glen St. Mary 

The Town of Glen St. Mary held the regular monthly meeting on Tuesday, May 21, 2013 at 7:02 P.M. at the Town Hall with Council Members Davis, Foster, Rhynehardt, and Reneau present.  Mayor Juanice Padgett presided over the meeting and Council Member Davis opened the meeting with prayer followed by the flag salute.

Public Hearing:

A)    Ordinance #2013-02 – Rezoning Approx. 0.88 Acres on US 90 between North Stoddard Ave. and North Lincoln Ave. - Mayor Padgett asked if anyone had any comments or questions.  No one from the public was present.

Mayor Padgett closed the public hearing and opened the regular monthly meeting.

Minutes:  Consideration – Approval of minutes of April 16, 2013 – Regular Monthly Meeting:  On a motion by Councilman Rhynehardt, second by Councilman Reneau, the Board voted to approve the minutes as presented. (Vote 5-0)

Policy Agenda Items:

A)    Vote to Approve Second Reading of Ordinance #2013-02 - Rezoning Approx. 0.88 Acres on US 90 between North Stoddard Ave. and North Lincoln Ave. – Mayor Padgett asked Attorney Foreman to read the title aloud.  On a motion by Councilman Rhynehardt, second by Council Member Davis, the Board voted to approve the second reading of Ordinance 2013-02. (Vote 5-0)

B)    Vote to Adopt Ordinance #2013-02 - Rezoning Approx. 0.88 Acres on US 90 between North Stoddard Ave. and North Lincoln Ave. - On a motion by Councilman Rhynehardt, second by Council Member Davis, the Board voted to adopt Ordinance 2013-02 with the dates changed from April 16, 2013 to May 19, 2013 Attorney Foreman suggested on the second page. (Vote 5-0)

Mayor Padgett told Council she was going to jump down to Item D).

D)    Vote to Award Asphalt/Driveway and Electrical Bids for the ATM. – Mayor Padgett told Council the bids came back greater than the bid totals we were expecting.  She asked for any questions or comments.  Mayor Padgett told Council Advanta is out of Live Oak, Florida.  Council members Foster and Davis both expressed this was a big difference in price between the bids.  Mayor Padgett had called to verify the price and the company agreed they could do the job for that price.  Councilman Reneau said he had spoken to someone that was supposed to have put in a bid, but Mayor Padgett told him it was not received in time.  Councilman Reneau asked if the low bidder is raising the grade of the site.  Mayor Padgett assured Council everyone had gotten the same paper.  She then read the bids aloud.  Councilman Reneau then asked about the lights, stating he has looked at several other Vystar ATM sites and they do not have light poles at the other locations, but rather lights around the top of the ATM kiosks.  Mayor Padgett responded they were probably not using the latest security cameras the new ATM is going to be using.  Council agreed to give the job to Advanta Asphalt, being the lowest bidder.  Council asked what could be done if the job was not done correctly.  Attorney Foreman replied he would look at the matter, but that there are steps that can be taken if a contractor does not perform certain standards and we have to hire a second contractor to correct the issues, the Town could sue the first contractor for the difference.  On a motion by Councilman Rhynehardt, second by Council Member Davis, the Board voted to award the asphalt/driveway bid to Advanta Asphalt and the electrical award to P & R Electric, Inc. (Vote 5-0) 

Mayor Padgett then went back to Item C).

C)    Vote to Authorize Mayor to Enter into Attached Agreement with VyStar for the New ATM. - On a motion by Councilman Rhynehardt, second by Councilman Foster, the Board voted to authorize the Mayor to enter into the attached agreement with VyStar for the new ATM. (Vote 5-0)

E)     Please Read the Attached Problem with the Gravity Sewer Line for the Dollar General and be Ready to Discuss. – Mayor Padgett told Council she has received an email requesting the Town to pay $10,000 for additional costs incurred to the Dollar General Store for the gravity flow installation.  Council was in agreement that the contractors and engineers for the project had all as-builts prior to construction.  Councilman Reneau asked if they installed a (y) fitting.  Mayor Padgett responded yes they did for future growth.  Randy Swindell brought the (y) fittings to the attention of the Town.  Council felt that because they had the Town’s plans ahead of time, Dollar General and the engineers should have seen the problem ahead of time.  Councilman Foster had several other concerns about the Dollar General Store construction relating to the water runoff flooding the surrounding properties.  Mayor Padgett asked Councilman Reneau to ride by the property.  Mayor Padgett told Council the Town’s engineer, Tim Norman is sticking to his guns that the Dollar General Store had the sewer construction information up front.  Mayor Padgett feels the Town is in a position to say it is not their fault, so she asked Attorney Foreman to send a letter of response to them.

F)     Review Prior Month’s Expenditures (Check Register) – Council had no questions about the prior month’s expenditures.

Attorney Foreman told Council he will not be present at the June meeting.  His wife has booked their family vacation for that same week.  He apologized and assured Council he will send one of his colleagues in his absence.

On a motion by Councilman Rhynehardt the Town meeting was adjourned at 7:48 P.M.