March 16, 2021
The Town of Glen St. Mary held a regular monthly meeting on Tuesday,
March 16, 2021 at 7:00 P.M. at the Town Hall with Council MembersMcCullough, Oca, and Padgett present. Mayor Steve Rhynehardt presided over the meeting. Council member Reneau called into the meeting due to feeling under the weather. Council member Padgett opened with prayer followed by the flag salute.
Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim transcripts. For a complete audio recording of the discussion please contact Donna Loadholtz at glenstmary3777@glenstmary.org.
Minutes: Consideration:
A) Approval of minutes of February 16, 2021 - Regular Monthly Meeting: On a motion by Council member Padgett, second by Council member McCullough, the Board voted to approve theregular monthly meeting minutes as presented. (Vote 5-0)
B) Approval of minutes of February 24, 2021 – Emergency Meeting: On a motion by Council member Padgett, second by Council member McCullough, the Board voted to approve theemergency meeting minutes as presented. (Vote 5-0)
C) Approval of minutes of March 4, 2021 – Special Meeting: On a motion by Council member Padgett, second by Council member McCullough, the Board voted to approve thespecial meeting minutes as presented. (Vote 5-0)
Policy Agenda Items:
A) Vote to Approve Resolution 2021-01 – Local Mitigation Strategy – Attorney Bense read the Resolution title. On a motion by Council member Padgett, second by Council member McCullough, the Board voted to approve Resolution 2021-01. (Vote 5-0)
B) Vote to Approve Addendum to City of Macclenny Sewer Capacity Agreement – Mayor Rhynehardt told Council this would give the Town an additional 25,000 gallons of capacity. We can buy smaller quantities if needed. He also told Council of an apartment complex the Town could possibly hook up when built. On a motion by Council member Padgett, second by Council member McCullough, the Board voted to approve the addendum to the City of Macclenny Sewer Capacity Agreement. (Vote 5-0)
C) Vote on Fixing Wildcat Lift Station – Council then discussed and compared the two bids received regarding the repairs to the Wildcat lift station. The first bid came in at $66,657 and the second one was $44,000. Council questioned if the two were for the same work to be done or if the lower one would come back with change orders increasing the bottom line after the fact. This was the price for replacing the current pipe with stainless steel. There was an alternative given for both bids that decreased the first bid by $10,050 and the second bid would be reduced by $3,400. It is our understanding that the City of Macclenny is replacing theirs with stainless steel as they make repairs to their system. Council wanted reassurance that the second bid included all the same repairs the first bid stated were to be done as the bid was significantly less than the first one. If it doesn’t, the project will need to be bid it out again. Mayor Rhynehardt will make a call to make sure of the project details. Council member Padgett made a motion to go with the quote from PBM Constructors, Inc. and have Mayor Rhynehardt make sure the work is the same as the other quote. Councilman Oca seconded the motion. (Vote 5-0)
D) Review Prior Month Expenditures – Council had no questions about the prior month’s expenditures. On a motion by Council member McCullough, second by Council member Padgett, the Board voted to approve the prior month’s expenditures. (Vote 5-0)
Old Business:
A) Backflows Discussion – Mayor Rhynehardt told Council there are about forty-seven that need to be certified and seven that need to be installed. Council member Padgett told Council they need everything put on paper so that they could see how much it would cost to send Matt school to be certified to test the backflows and also how much it would cost to then send him back to school to be able to repair and replace the backflows. Mayor Rhynehardt told Council he spoke with a couple of companies and one gave him a price of $35 each to test them if they came and did all of them at the same time. If we had them certified and then turned them over to the customer, they would be their responsibility after that. We are heading into mowing season and Matt would be gone a whole week to go to the class. The Town could do a Resolution in the future.
B) Block 25 Discussions of whether or not the Council wants to Sell – Mayor Rhynehardt has been told that the property is valued around $350,000 but could be as much as $400,000 if it were rezoned to Medium Density Residential. The Council would need to look at the Comp Plan and look at what is around it before setting a precedent. It would be touchy for the Town to rezone it just to make more money. Council member Padgett told Council if the property were Medium Density up to 17 units could be allowed there, but the Council would control rezoning. Council member Padgett told Council she is ok with selling but has some concerns. Council agreed to table this item until next month. More information needs to be given before taking a vote. A broker’s opinion would be cheaper than an appraisal, which would be a realtor professional giving an opinion. We would be getting more information only. Council then asked about the commission rate. The Town doesn’t have anything in place relating to selling property. The Town could put a For Sale by Owner sign out on the property and ask for the highest and best offer. Council member Padgett will help with wording up the BPO (Broker’s Professional Opinion) on Thursday.
New Business:
A) Crummey Lift Station – Mayor Rhynehardt told Council the Crummey lift station has backed up and both motors quit working. Matt braved it and reached down with a garbage bag over his arm and pulled t-shirt type rags out of the pump to get one working. This lift station only has six houses connected to it.
B) Chlorine Pump – Mayor Rhynehardt then told Council that one of the chlorine pumps has gone out. Matt has patched it up to work again, but it is only a matter of time before it goes completely out. Council member Padgett looked at the replacement chart that was recently updated and stated that a new pump should cost about $800. Council was in agreement to spend the money and replace one of the pumps.
On a motion by Council member McCullough, second by Council member Padgett, the Town meeting was adjourned at 8:05 P.M.
The Town meeting was reopened because the Council had not determined where they were going to get the money to pay for the lift station repairs. Council was shown copies of the Town’s Capital Improvement bank account with a balance of $35,141.73. The Town has been depositing $5,000 each year from the Water/Sewer Account for future repairs and $10,000 each year for future paving, which was used during the last grant cycle to repave part of Stoddard Avenue. Councilman Oca made a motion to take $35,000 out of the Capital Improvement account and the remaining $9,000 from the Water/Sewer bank account. Council member Padgett seconded the motion with unanimous support from the Board. (Vote 5-0)
Mayor Rhynehardt then closed the monthly meeting at 8:12 P.M.
