Town of Glen St. Mary 

Florida's Outstanding Rural Community of the Year-2004

December 17, 2019

The Town of Glen St. Mary held the regular monthly meeting on Tuesday,
December 17, 2019 at 7:00 P.M. at the Town Hall with Council MembersDavis, Hodges, Reneau and Rhynehardt present.  Mayor Dickie Foster presided over the meeting.  Council Member Davis opened with prayer followed by the flag salute. 

 

Note: These meeting minutes are a summarized version of the actual discussions at the meeting.  These are not verbatim transcripts.  For a complete audio recording of the discussion please contact Donna Loadholtz at glenstmary3777@glenstmary.org.

 

Public Hearing:

A)    First Public Hearing as a Requirement for a CDBG Application for FFY2019 – Kathy Baker of Jordan & Associates will present the CDBG Information – Mayor Foster opened the public hearing and Mrs. Kathy Baker of Jordan & Associates took the floor to say she was there to help and assist the Town with grant funding.  She had a brochure for everyone that explained the four categories of the CDBG Grant.  She briefly explained them as: Housing Rehabilitation – The Town could get up to $600,000.  It would go to handicapped first, then would be based on income.  Neighborhood Revitalization – Sewer – The Town just did this on the North side of Town.  Commercial Revitalization – Commercial areas to add or redo things such as sidewalks for walking around. The Town doesn’t really have a commercial district.  Economic Development – if someone wanted to bring jobs to the community.  For example, if they needed a turn lane.  They do not get the money directly.  Adding water, sewer, gas lines, etc.  They would be on the hook for the money if they didn’t follow through.  She stated the application funding amount is based on the prior year amounts.  She then asked for any public input.  The CATF committee thought the Neighborhood Revitalization should be continued.  Mayor Foster recommended the easements to be paid out before the project begins.  He stated the roads are bad and he is looking to go down the roads rather than down the easements.  Former Mayor Padgett responded that you get more for your money to get both homes with the easements.  The public hearing was then closed.

 

Minutes:  Consideration:

A)    Approval of the minutes of November 19, 2019 – Regular Monthly Meeting: -  Council member Hodges asked about Gina Gatlin and the planting discussed last month.  Mayor Foster replied she had agreed it would be best to wait until spring.  On a motion by Council member Hodges, second by Council member Davis, the Board voted to approve theminutes as presented. (Vote 5-0)

 

Policy Agenda Items:

A)    Jordan & Associates – A Fair Housing Workshop (Also a Requirement of the CDBG Application Process) - Kathy Baker of Jordan & Associates presented information to everyone present.  She stated this workshop is one of the requirements in applying for a CDBG grant.  The Fair Housing Act simply means the Town will not discriminate.  She had information sheets with information about Fair Housing guidelines, requirements and contact information if anyone should have a complaint.  The Town would also participate with various activities each quarter while having an open CDBG grant.  The Town can do the same activity twice in one year, just not back to back quarters. Activities can include inserts put in water bill outs, putting an ad in the paper or an advertisement out on the Town’s website.  There are several different activities to choose from.

B)    Vote to Apply for CDBG Application for FFY2019 -On a motion by Council member Hodges, second by Council member Davis, the Board voted to apply for the Neighborhood Revitalization grant of the CDBG Application for FFY2019. (Vote 5-0)

C)    Renewal of Attorney Agreement for Legal Services – Attorney Bense told Council the current contract automatically renews for two years so we wouldn’t have to sign a new contract until then, unless the Town cancels the contract.

D)    Review of Bids for Concrete Work in front of Town Hall – Mayor Foster told Council we received no bids for the project.  Town Clerk, Donna Loadholtz told the Council she had received a bid from Mr. Swindell on Monday morning around 10:00 A.M. and it is still sealed on her desk.  Attorney Bense told Council it is not good since the deadline was Friday morning at 10:00 A.M.  Councilman Rhynehardt felt the Council should vote before moving forward to re-advertise.  He feels roads and other things need to be done.  Mayor Foster responded saying he doesn’t feel the $4,000 bid is a lot of money.  He went on to say that many customers come in complaining about the parking and especially the handicapped.  Council member Hodges asked when the fire station would be moving.  Mayor Foster told Council they still haven’t gotten the zoning done yet.  He added that looking forward we are going to have to look at remodeling and using it for something.  Councilman Rhynehardt responded that we could use the space to store maintenance equipment.  Former Mayor Padgett added that if you look to remodel, you are going to have a lot of work to be done.  Council member Hodges told Council they have time to look at this later.  Councilman Rhynehardt told Council he doesn’t want to move forward to even receive bids.  Mayor Foster asked Council their thoughts. Council member Hodges suggested maybe tabling this matter until the spring when the plants are going to be discussed again.  Council member Reneau asked about renting the park.  She thinks the Town could make some money to help pay for the upkeep.  Former Mayor Padgett told Council they could possibly get the handicapped parking space paid for with the CDBG grant.  Mayor Foster told Council maintenance has been cleaning up the park.  They have pressure washed the sidewalk and he is wanting to clean out the center island and add mulch.  He told Council that if they have time to walk around the park to see the columns that are about to fall, which will mess up the fencing if they do.  Council agreed the park had a lot more people using it when it was first built, but has not been as busy since it is looking as it is now.  Mayor Foster wants to lift the columns with the backhoe and put a 3’ by 3’ footing under each one.  The Town would be in trouble if one falls on someone.  This project can be handled in-house.  He added that maintenance is looking to buy a locator to find pipes.  We recently had a locate out at the Journey store and the line was several feet off from where they thought it was.

E)     Vote to Approve 2020 Holiday Schedule - On a motion by Councilman Rhynehardt, second by Council member Hodges, the Board voted to approve the2020 holiday schedule as presented. (Vote 5-0)

F)     Code Enforcement Issues – Mayor Foster told Council we have been having problems with Ben Harvey regarding chickens.  Mayor Foster told Council he has made numerous attempts to get the chickens out or do something with them, but it has been ignored.  His father Roger Harvey came in recently and we asked him for help to get it done, but he told him to put him in jail.  Council member Hodges asked if the property was co-owned by both of them.  It is co-owned, but Councilman Rhynehardt pointed out this property is not grandfathered in as it was purchased after the ordinance was put in place.  Mayor Foster said Roger Harvey is in agreement to remove them, stating they came from his property originally.  Attorney Bense told Council Ordinance 82-03 states it is a misdemeanor and he could be arrested by the sheriff’s office.  Attorney Bense told Council the issue is that we still do not have a code enforcement officer.  The nuisance ordinance would require someone to issue the citation.  This Ordinance classifies it as a misdemeanor to have fowl in the city limits.  There is no civil remedy or fines the Town could impose, but the sheriff’s office could arrest him, though it isn’t stated what level of crime it would be classified.  The neighbors have contacted authorities, but haven’t been able to get anything done in the past.  Mayor Foster told Council he thinks it is time to go see the Sheriff and tell them he has already hand delivered two letters. They have been given several chances and it has been ignored.  Attorney Bense told Council that without a code enforcement officer, we are not able to enforce the nuisance ordinance which would allow us to remove the chickens after taking the proper steps.  A brief discussion transpired about whether or not they are fighting chickens, which Council thought at that point Animal Control may remove the chickens.  Council member Reneau asked about code enforcement and the need for an officer to be hired and not pick and choose the enforcement within the Town.  Councilman Rhynehardt asked about the position.  Attorney Bense responded that it can not be an employee of the Town or a Council member.  Council will need to create a job description and pay rate for the needed part-time position.  Prior Mayor Padgett stated she left a folder with code enforcement research.  On a motion by Council member Hodges, second by Council member Reneau, the Board voted to have Mayor Foster to speak with the Sheriff about the illegal chickens. (Vote 5-0)

G)    Review Prior Month’s Expenditures (Check Register) – Council member Davis asked about the mileage cost.  Mayor Foster responded it was for the truck to be picked up from Live Oak.  No one had any other questions on the prior month’s expenditures. 

 

Councilman Rhynehardt stated he had a question about reconnect fees on the water/sewer accounts.  He stated customers get a $10 late fee and then the reconnect fee is $20.  Most of these customers are calling after we are closed.  He asked if we are charging an extra fee to come back.  The ordinance does have an after-hours charge, but Town Clerk Donna Loadholtz told Council it is customers that are already not paying their bill on time.  Mayor Foster told Council Mr. McDermitt recently cut the lock off his meter with a saw, damaging the part we use to lock it out.  Maintenance employee Matt Torgerson took pictures and Mayor Foster called the law to report.  He was charged $200 for the repairs.  Council wants the reconnect fees strictly enforced effective January 1, 2020.  It is to be posted on the front door and put in customers water bills.

 

On a motion by Council Member Hodges, second by Council member Davis, the Town meeting was adjourned at 8:03 P.M.

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