Town of Glen St. Mary 

Florida's Outstanding Rural Community of the Year-2004

September 17, 2019

The Town of Glen St. Mary held the regular monthly meeting on Tuesday, September 17, 2019 at 7:05 P.M. at the Town Hall with Council Members Davis, Foster, Hodges, and Rhynehardt present.  Mayor Juanice Padgett presided over the meeting.  Council member Davis opened with prayer followed by the flag salute.

 

Note: These meeting minutes are a summarized version of the actual discussions at the meeting.  These are not verbatim transcripts.  For a complete audio recording of the discussion please contact Donna Loadholtz at glenstmary3777@glenstmary.org.

 

Minutes:  Consideration:

A)    Approval of minutes of August 20, 2019 Workshop, and August 20, 2019 - Regular Monthly Meeting:  On a motion by Council member Davis, second by Council member Hodges, the Board voted to approve the minutes as presented. (Vote 5-0)

 

Policy Agenda Items:

A)    Vote to Adopt Following Budgets and Amended Budgets: (On File at Town Hall)

1) 2018/2019 Proposed Amended Budget – General Operating Fund – Mayor Padgett told Council she was told by Lyons and Lyons that we can’t give the proposed bonuses.  So that those figures were reduced to reflect the change.  On a motion by Council member Davis, second by Councilman Foster, the Council voted to adopt the 2018/2019 Proposed Amended Budget as presented. (Vote 5-0)

2) 2018/2019 Proposed Amended Budget – Water/Sewer Utility Fund - On a motion by Councilman Foster, second by Council member Davis, the Council voted to adopt the 2018/2019 Proposed Amended Budget as presented. (Vote 5-0)

3) 2018/2019 Proposed Amended Budget – Capacity Fee Account - On a motion by Councilman Foster, second by Council member Hodges, the Council voted to adopt the 2018/2019 Proposed Amended Budget as presented. (Vote 5-0)

4) 2018/2019 Proposed Amended CDBG/SJRWMD Budget - On a motion by Councilman Foster, second by Council member Davis, the Council voted to adopt the 2018/2019 Proposed Amended Budget as presented. (Vote 5-0)

5) 2019/2020 Proposed Budget – General Operating Fund - On a motion by Councilman Foster, second by Council member Davis, the Council voted to adopt the 2019/2020 Proposed Budget as presented. (Vote 5-0)

6) 2019/2020 Proposed Budget – Water/Sewer Utility Fund - On a motion by Council member Davis, second by Councilman Foster, the Council voted to adopt the 2019/2020 Proposed Budget as presented. (Vote 5-0)

7) 2019/2020 Proposed Budget – Capacity Fee Account - On a motion by Councilman Foster, second by Council member Hodges, the Council voted to adopt the 2019/2020 Proposed Budget as presented. (Vote 5-0)

B)    Vote to Authorize Mayor to Sign a Letter of Engagement with Lyons and Lyons for Fiscal year 2018/2019. – Mayor told Council she has not yet began the RFP for the Auditor as it is very lengthy and would not be able to complete it before leaving office.  The Auditor Selection guidelines require an audit committee to be established among other things.  Attorney Bense then told Council the selection guideline is a function of the State.  If the State is not going to do it, then the Town would have to hire someone to do it. He added the Town could piggyback off of the County since it is a small community.  On a motion by Council member Davis, second by Council member Hodges, the Board voted to authorize the Mayor sign a letter of engagement with Lyons and Lyons for fiscal year 2018/2019.

C)    Because of Larry Payne’s Resignation of the Council Seat he was Elected to September 10th; Council needs to Discuss and Vote to have a Special Election or Appoint Someone to Fill Position. – Council discussed what would be the best way to fill the vacant Council seat.  Attorney Bense read the results of the recent election and explained how the Town Charter, Town Ordinance 2001-01 and the Florida Statutes effected the election.  After some discussion, Council decided to advertise for a Council member and have a selection process next month at the regular Town meeting.  On a motion by Councilman Foster, second by Council member Hodges, the Council voted to advertise for a new council member and select one at next month’s regular meeting. (Vote 5-0)

D)    Review Prior Month’s Expenditures (Check Register) – Council member Hodges asked about the Advanced Environmental Laboratories expenses.  Mayor Padgett explained it was for the various water tests that are required at different times.  Council had no other questions about the prior month’s expenditures.

 

On a motion by Councilman Foster, second by Council member Davis, the Town meeting was adjourned at 7:13 P.M.

This is the official site of the Town of Glen St. Mary, FL