Town of Glen St. Mary 

Florida's Outstanding Rural Community of the Year-2004

May 9, 2019 - Special Meeting

The Town of Glen St. Mary held a workshop on Tuesday, May 9, 2019 at 6:00 P.M. at the Town Hall with Council Member Davis, Councilman Foster,  Council Member Hodges, and Councilman Rhynehardt present.  Mayor Juanice Padgett presided over the meeting.  Council Member Davis opened with prayer followed by the flag salute.

 

Note: These meeting minutes are a summarized version of the actual discussions at the meeting.  These are not verbatim transcripts.  For a complete audio recording of the discussion please contact Donna Loadholtz at glenstmary3777@gmail.com.

 

The purpose of the special meeting was to discuss and vote on the additional cost of $10,974.75 to pave the remaining portion of Stoddard Avenue.

 

A)    Mayor Padgett told Council that down Stoddard Avenue the CDBG Grant project called for the West side of the street to be repaved only.  Now the remaining portion of roadway is breaking up as they cut.  It is very brittle.  The pavers did not want to pave this street.  Councilman Foster stated he is not happy with the paving work the pavers have done so far.  He pointed out the manholes are lower than the roadway as well as a good size hump next to his home.  Mayor Padgett responded that the Town hired Mr. Freddie Bennett to oversee the paving project.  Mayor Padgett told Council that the pavers told her if the roadway was to be repaved in the current state of the remaining asphalt, we would never be happy with it.  Councilman Rhynehardt stated this is not the first time this paving company has patched roadways and should have known this.  Mayor Padgett replied that this falls back on the contractor.  She added she will be meeting with Matt and Quinton Friday morning and they will be riding around Town to look at the project and making a punch list.  She then handed out a partial set of minutes dated June 19, 2018 highlighted what the Council had voted on in that meeting.  It stated “Mayor Padgett reviewed that Council would like to take $34,050.47 from General Operating, both $50,000 CD’s, our $65,000 which is our USDA Reserve funds to be paid beck at 0% over the next ten years, and $60.000 from our Capital Improvements account to make up a difference of $259,050.47.  On a motion by Council member Davis, second by Councilman Rhynehardt, the Board voted to take $34,000 from General Operating, both $50,000 CD’s, our $65,000 which is our USDA Reserve funds to be paid beck at 0% over the next ten years, and $60.000 from our Capital Improvements account to make up a difference of $259,050.47. (Vote 4-0).”   She also handed out a printout showing what the bank accounts looked like as of that time.  She told Council we have cashed the two $50.000 CD’s and used the Capital Improvements money.  We still have the $65,000 CD from the USDA reserve.  The original figures were based on only tearing up and repaving one half of each street.  Stoddard Avenue is currently about three fourths tore up because of how much cutting they have had to do, but the remaining asphalt is still very brittle.  The cost to repave all of Stoddard Avenue would be an additional $10,974.75.  Council understands the paving job has to be to the Town’s satisfaction.  Mayor Padgett informed Council the rest of the Town’s pavement did not break up like Stoddard Avenue.  Councilman Foster agrees that it needs to be repaved, but does not feel the Town should have to pay for it.  Mayor Padgett told Council it is to be “original or better”.  Councilman Rhynehardt stated that he lives on that road and that the road was not that bad before the project.  He recused himself from any vote.  Attorney Bense said he could see it as a conflict of interest.  Mayor Padgett said the engineer looked at the contract and thinks it is a good price.  They will remove the remaining asphalt, pack limerock and then pave the entire roadway.  When they sent her the email, she though it would be a lot higher, but perhaps it is lower because they are already here.  Attorney Bense asked if they had sent a breakdown.  Mayor Pagett replied no.  They gave a price of whether we took the remaining asphalt off the roadway or the paving company.  The savings would be $800 for us to remove the asphalt.  Council Member Davis asked where the Town was going to get the money for the additional paving.  Mayor Padgett told Council we still have outstanding payments to come back to us in our water/sewer account.  We also haven’t moved our Capital Improvement funds for this year.  Each year we set aside $10,000 from General Operating for paving and $5,000 from Water/Sewer for future repairs.  Councilman Foster agreed we should bring it from there.  Mayor asked if she had a motion to use this year’s Capital Improvement money to pave Stoddard Avenue.  Councilman Foster stated someone needed to ride behind all the houses and look at low spots.  Mayor Padgett stated as old as our asphalt is, it is going to break up and it will be the Town’s problem.  The Town has a year for problems to arise.  Councilman Foster then pointed out that Dollar Store trucks run on the side roads, not just on Highway 90.  On a motion by Council Member Davis, second by Council Member Hodges, the Board voted to pave all of Stoddard Avenue. (Vote 4-0, Councilman Rhynehardt recused himself).  Councilman Foster asked when they were paving and fixing the driveways.  Mayor Padgett responded they were looking at tomorrow.  Councilman Foster stated there are places that need to be recut along the driveways.  Attorney Bense asked about the remaining cost of paving above $10,000 from Capital Improvement funds.  Council Member Davis made a motion, second by Council Member Hodges to use $10,000 of Capital Improvement funds and $974.75 from General Operating funds to pave all of Stoddard Avenue. (Vote 4-0, Councilman Rhynehardt recused himself).  Councilman Foster added that the sidewalks will need to be done soon.

 

On a motion by Council member Hodges, second by Council member Davis, the Town meeting was adjourned at 6:27 P.M.

Attached Document or FileMay_9_2019_SM.MP3 May 9, 2019 Special Meeting
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