April 19, 2016
The Town of Glen St. Mary held the regular monthly meeting on Tuesday, April 19, 2016 at 7:00 P.M. at the Town Hall with Council MembersDavis, Foster, Hodges and Rhynehardt present. Mayor Juanice Padgett presided over the meeting. Council Member Davis opened with prayer followed by the flag salute.
Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim transcripts. For a complete audio recording of the discussion please contact Donna Loadholtz at glenstmary3777@gmail.com.
Public Hearing:
Second Public Hearing as a Requirement for a CDBG Application for FFY2015 – Mayor Padgett opened the public hearing and asked if anyone had any comments. Mr. Ronald Vanzant of Jordan & Associates was present to present the second public hearing for the CDBG application for the 2015 funding cycle. He stated that the purpose of the second public hearing is to make the citizens aware they have a draft application available for their comments. The application will be in the draft form until Friday. The grant applications are due on Monday. In the draft application we have set aside money for administration in the amount allowable by a grant which is $48,000. We set aside money for engineering in the amount of $37,000. We set aside money for water treatment plant work at about $25,000, which may increase to $30,000. We have roughly about $87,500 in the sewer hookup line item. We have about $399,200 in the new sewer lines components. This application will provide assistance in roughly four service areas, depending upon the money we have available. One area will be work at the water treatment plant which will include a high service pump, controls and some other items. And then providing sewer on the North side of Town, starting around Glen Avenue and Madison Street and with funds available, work over to Stoddard Avenue from US 90 up Washington and over. No one had any questions or comments. Mayor closed the public hearing and reopened the regular meeting.
Minutes: Consideration:
Approval of minutes of March 15, 2016 – Regular Monthly Meeting: On a motion by Council member Davis,second by Councilman Rhynehardt, the Board voted to approve theminutes as presented. (Vote 5-0)
Policy Agenda Items:
Vote to Approve Resolution Number 2016-02 – Authorizing the Town of Glen St. Mary to Execute and Enter into an Agreement for System Lighting, Maintenance and Compensation with the State of Florida Department of Transportation for July 1, 2016 through June 30, 2017. - Mayor Padgett told Council this is an annual contract we do each year. The Contract will be for $5,279 for the upcoming year. Last year’s contract was for $5,125. On a motion byCouncilman Rhynehardt, second byCouncilman Foster, the Board voted to approve Resolution 2016-02 as presented. (Vote 5-0)
Vote to Adopt Resolution 2016-03 – Authorizing the Mayor to Apply for the CDBG Grant Cycle for FFY2015 – On a motion by Councilman Rhynehardt, second by Council member Hodges, the Board voted to adopt Resolution 2016-03 as presented. (Vote 5-0)
Vote to Waive The $600 Tap Fee for the New Hook Ups on the North Side CDBG Service Areas. By waiving this Tap Fee the Town can Gain a Maximum of 25 Points for Leverage Money. The Lines will be Tapped by the Contractor When the Lines are Installed; Therefore No Expense to the Town – Mayor Padgett explained with the CDBG points system you get a point for each $1,000 of leverage money pledged, up to $25,000. Low to Moderate income families cannot pay Tap fees or Capacity fees. The tap fees are $600 and the capacity fee is $750. She said the Town could waive either one of those for those households, but she suggests that the Town not waive the capacity fees of $750 because we have used capacity fees engineering and “Readiness to Proceed” to get 100 more points. She told Council we really need to replenish that bank account. We can use the $750 for low to moderate income as a cost budget item. So in essence the grant would pay for it. It is fewer lines you could hook up, but it is what we need to do at this point. We can use the Tap Fee waiver as leverage. By waiving the Tap Fee, we aren’t doing the tapping into the lines, so it won’t be an expense to the Town. Mr. Vanzant suggested waiving all homes along the line. If there is money to do everything, including the unaddressed needs, it would be 40 – 45 homes. If just counting the low to moderate homes, it is not enough to get the maximum points, so he suggested including all homes to avoid a complaint later. On a motion by Councilman Rhynehardt, second by Councilman Foster, the Board voted to waive the $600 tap fee for all households within the addressed needs service areas as presented. (Vote 5-0)
Review Prior Month’s Expenditures (Check Register) – Council member Hodges asked about the cleaning supply reimbursements. Mayor Padgett explained it is easier for us to run to the Dollar Store and turn in a ticket for reimbursement later. Councilman Foster joked about the Pina Colada scented air freshener. Councilman Rhynehardt asked about the Canaday Construction expense. Mayor Padgett explained there was an 8” water line busted over on South Hilliard and we didn’t know if it was a problem with the original line or one someone else had installed, but maintenance called for help to repair it. Council had no other questions about the prior month’s expenditures.
Mayor Padgett welcomed Engineer Tim Norman. He presented a color-coded map showing the service areas and unaddressed needs. He pulled out a large map showing the North half of Town showing homes color coded as Low to moderate income, over income and no information. He explained the different areas where the lines could be installed. He told Council they are applying with the water management district for a half million dollars, but it may or not be approved. The map shows service area 1, 2 and unmet needs 1, 2, and 3. There is a pretty significant cost just to get the project started. That first line will be pretty deep. A short discussion followed of the need to abandon the low pressure lines because of the Town’s responsibility to service them during power outages. Ronald Vanzant told Council that before the connections are made to the homes, the homes will be required to be recertified as low to moderate income. The Town may pick up a few more homes or lose a few.
Attorney Jon Bense gave an update on the roadway issue. He told Council he received a report earlier today. They found a problem with a section line and there is a portion owned by a New York corporation, however the corporation no longer exists. He believes the best way to handle this matter is through the courts. He will put in writing the cost of what has been incurred thus far as well as the cost and length of time it may take to complete this title issue through the court system.
Council member Davis motioned for the Town meeting to adjourn at 7:34 P.M.
