Town of Glen St. Mary 

The Town of Glen St. Mary held the regular monthly meeting on Tuesday, July 19, 2016 at 7:00 P.M. at the Town Hall with Council MembersDavis, Hodges and Rhynehardt present. Mayor Juanice Padgett presided over the meeting.  Mr. Greg Lyons of Lyons & Lyons Public Accountants opened with prayer followed by the flag salute.  Councilman Foster was unable to be at the meeting as he was being released from the hospital.

Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim transcripts. For a complete audio recording of the discussion please contact Donna Loadholtz at glenstmary3777@gmail.com.

Minutes: Consideration:

1. Approval of minutes of June 12, 2016 – Regular Monthly Meeting: On a motion by Councilman Rhynehardt,second by Council member Davis, the Board voted to approve theminutes as presented. (Vote 4-0)

   Policy Agenda Items:

1. Vote to Adopt Resolution #2016-05 - Mayor Padgett turned the floor over to Attorney Bense. He read the Resolution by title and reviewed the prior findings of the property. On a motion by Council member Davis, second by Council member Hodges, the Board voted to adopt Resolution #2016-05. (Vote 4-0)

2. Vote to Adopt Resolution #2016-04 - Adopting CDBG Plans and Policies – Mayor Padgett had Attorney Bense read the Resolution by title. Mayor Padgett explained the policies are requirements and necessary for the grant. On a motion by Councilman Rhynehardt, second by Council member Davis, the Board voted to adopt Resolution #2016-04. (Vote 4-0)

3. 2014/2015 Annual Audit – Clay Lyons, Greg Lyons, and Kyla Taylor with Lyons and Lyons. – Clay Lyons presented the annual Audit with the fiscal end date of September 30, 2015. The audit gives the unqualified opinion of the accounting firm, which is the highest assurance level of opinion that can be given by an accountant. He pointed out several pages, but told Council the audit includes additional wording that deals with a FRS (Florida Retirement Service) disclosure. It shows the impact it has had on the net pension liability. Most entities have had a negative position. The auditors now have to record future obligations of those who are employeed. It is based on the life expectancy. The Town of Glen St. Mary plays a miniscule part over all in the state figures. The management’s discussion and analysis on page 4 shows the Town’s overall net position increased by approximately $21,190. It also shows the total ending unrestricted net position was approximately $147,533. He touched on several other pages with various breakdowns of the various accounts. The Town had the same findings as past years relating to the lack of segregation of duties. Mr. Lyons stated he does not see this going away. Council had no questions in regard to the audit report. Mr. Lyons asked the Council to look over the audit report and call their office if they have any questions. On a motion by Councilman Rhynehardt, second by Council member Davis, the Board voted to accept the 2014/2015 annual audit as presented. (Vote 4-0)

4. Review Prior Month’s Expenditures (Check Register) – Council had no questions about the prior month’s expenditures.

    

   Council member Hodges asked how much the survey cost. Mayor Padgett replied it was $150. Attorney Bense added the survey description was fine for what the Town needed, but stressed the future descriptions should be described by leaps and bounds. He also stated that Councilman Foster should not be participating in voting in this matter, but should abstain.

    

   On a motion by Councilman Rhynehardt, second by Council Member Davis, the Town meeting was adjourned at 7:20 P.M.