December 3, 2012 - Special Meeting
The Town of Glen St. Mary held a Special Town Council meeting on Monday, December 3, 2012, at 7:02 P.M. at the Town Hall with Council Members Davis, Reneau, and Rhynehardt present. Mayor Juanice Padgett presided over the meeting. Councilman Foster was unable to attend due to his mom passing away.
Mayor Padgett told Council members she had been contacted back around June by Jackie Robinson of Vystar Credit Union about property for lease in Town to place an ATM machine. They are looking at the block across from Ronie’s. Mayor Padgett asked a paver to look at the property. They came back suggesting if the ATM is placed near the setbacks it will not hurt the property for future uses. Vystar has come out and looked at the property. Mr. McGauley with the Baker County Press has since made a public records request regarding this matter. Mayor Padgett told Council she wanted to bring them up to speed.
Mayor Padgett spoke to an electrician back in June and given a price of approximately $2,835 to run up to 100 feet. A paver estimated approximately $7,000 to pave a 70 feet by 12 feet section. Councilman Reneau said those figures sounded accurate for the work to be done. They require enough space for three vehicles to be in line therefore a paving of 160 feet by 10 feet rather than 70 feet by 12 feet. Vystar will pay lease fees in advance for improvements, therefore the Town will not collect lease monies for two to three years. The town will not have out of pocket expenses rather the improvements will be paid out of lease money.
Mayor Padgett has spoken with someone who has an ATM in another Town to compare fees. Councilman Rhynehardt asked what if they decide to leave. Mayor Padgett has the same questions. Council was concerned with what the Town will be responsible for up front. Paving 100 feet would be about 7 tons of asphalt.
Council expressed other questions including: What will the annual lease price be? What happens if they decide they do not want to lease here after we have made the requested improvements? Mayor Padgett told Council this job would have to be put out for bids. The price may not be as high as it has currently been estimated to cost. Mayor Padgett asked if the project cost more, like $15,000, would Council want to go through with the lease. Council member responded that if Vystar is paying the improvements up front, yes, that the property isn’t doing anything right now anyway. Councilman Reneau responded that as much as Vystar has construction projects, they may want to do the project themselves. Councilman Rhynehardt was concerned there are no turn lanes on Highway 90. Councilman Reneau saw no problems.
Another issue to be looked at is a penalty if they pull out. We will contact the light company and find out how much the monthly cost will be for the security lights. Mayor Padgett asked if Council wanted to add terms if they decide to leave. Council agreed to pursue it. Mayor Padgett said they won’t get bids until the contract is signed. The bank will be expected to pay all up front costs. Council will expect to receive money for the lease the third year.
The unpaved section of roadway was mentioned by Councilman Rhynehardt. He believes this section needs to be paved. Councilman Reneau says it is not ready to be paved, it needs more limerock as a base before being paved as well as other prep work, or it will just sink back in at the potholes that are there. Mayor Padgett added she doesn’t see this being done until the Town starts collecting more revenue.
Council was in agreement to move forward with negotiations for leasing property for the Vystar Credit Union ATM.
On a motion by Councilman Reneau, the special Town Council meeting was adjourned at 7:32 P.M.