Town of Glen St. Mary 

Florida's Outstanding Rural Community of the Year-2004

July 17, 2012

The Town of Glen St. Mary held the regular monthly meeting on Tuesday, July 17, 2012 at 7:04 P.M. at the Town Hall with Council Members Foster, Reneau, and Rhynehardt present.  Councilman Davis was out of Town.  Mayor Juanice Padgett presided over the meeting.  Mr. Clay Lyons of Lyons & Lyons opened the meeting with prayer followed by the flag salute.

Minutes:  Consideration – Approval of minutes of June 19, 2012 – Regular Monthly Meeting:   On a motion by Councilman Rhynehardt, second by Councilman Reneau, the Board voted to approve the minutes as presented. (Vote 4-0) 

Policy Agenda Items:

A)    Approve First Reading of Ordinance #2012-01 – Amending Land Development Regulations to Establish Off-Street Parking Space Requirement for Commercial Uses – Mayor Padgett asked Attorney Foreman to read the Ordinance title aloud.  On a motion by Councilman Rhynehardt, second by Councilman Foster, the Council voted to approve the first reading of Ordinance #2012-01. (Vote 4-0) 

B)    Clay Lyons & Kayla Taylor with Lyons & Lyons to present our 2010/2011 Annual Audit – Clay Lyons came alone to present the 2010/2011 annual Audit with the fiscal end date of September 30, 2011.  An unqualified opinion is the highest assurance level of opinion that can be given by an accountant.  The Town had the same findings as past years relating to the lack of segregation of duties.  Mr. Lyons stated he does not see this going away.  Mr. Lyons asked Council to look over the audit report and call their office if they have any questions. Council had no questions in regard to the audit report.

C)    Vote to Approve 2010/2011 Annual Audit – On a motion by Councilman Rhynehardt, second by Councilman Foster, the Council voted to approve the 2010/2011 annual Audit as presented. (Vote 4-0) 

D)    Report on Easements – Mayor Padgett told Council she has not had a lot of opposition up to this point.  She told Council she is still working with property owners.

E)     Report from Code Enforcement Officer. – Code Enforcement Officer, Donna Loadholtz told Council she sent two courtesy letters out.  She had two other letters ready to be sent out, but the violations were corrected before they were sent.  One letter was sent via certified mail for further action.

F)     Review Prior Month’s Expenditures (Check Register). – Councilman Rhynehardt asked about the expense of Monds trailer.  Mayor Padgett explained it had been an oversight and it was to be paid with leverage money, but had been left off.  Mr. Mike Green did the work for the same price as the North side grant project. 

Councilman Rhynehardt asked if there was any word on the rock to be put on the roads.  Mayor Padgett responded that the milling the County had scheduled may change because of the storm damage.  She also told Council maintenance had put up barricades for the County.  The roadway was closed in front of Councilman Rhynehardt’s home during the storm.  The Town had good drainage through the storm.

Mayor Padgett told Council a workshop needed to be set up for August 21st to begin work on the budgets. 

Mayor Padgett informed Council that Baker County was added on July 16th to the list of counties approved to be sprayed by air for mosquitoes.  There will be no cost to the County.

Councilman Rhynehardt asked about code enforcement for a semi being parked a week at a time at James Combs property.

On a motion by Council Member Reneau, the Town meeting was adjourned at 7:14 P.M.

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