December 19, 2017
The Town of Glen St. Mary held the regular monthly meeting on Tuesday, December 19, 2017 at 7:00 P.M. at the Town Hall with Council MembersDavis, Hodges, and Rhynehardt present. Mayor Juanice Padgett presided over the meeting. Counci member Foster was not yet present. Council Member Davis opened with prayer followed by the flag salute.
Note: These meeting minutes are a summarized version of the actual discussions at the meeting. These are not verbatim transcripts. For a complete audio recording of the discussion please contact Donna Loadholtz at glenstmary3777@gmail.com.
Minutes: Consideration:
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Approval of minutes of November 21, 2017 – Regular Monthly Meeting:On a motion by Council memberDavis, second by Council member Hodges, the Board voted to approve theminutes as presented. (Vote 4-0)
Policy Agenda Items:
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Vote to Vote to Award the CDBG and SJRWMD Water and Sewer Extensions to Florida Infrastructure, Inc. contingent upon DEO receiving the procurement package, copies of affidavits of publications and ads, signed bid with bonds and the engineer’s recommendation of award. – Mayor Padgett told Council we are not quite there as she handed out a bid sheet showing the breakdown of the three bids the Town received when the bids were opened last month. She told Council there is a process the engineer has to go through. She thought we would be ready to vote, but we are not. She told them we may have to have a special meeting. (Vote 4-0)
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Allow Mayor Padgett to Complete attached form relating to Retaining Current Attorney, Jonathan Bense or to Request for a New Attorney. – Mayor Padgett turned this item over to Attorney Bense for further explanation. He then told Council he would probably be accepting a job and not having an office in Lake City as previously thought. He believes he will still be able to provide a couple of hours of service for the Town. On a motion by Council member Davis, second by Council member Hodges, the Board voted to allow the Mayor to complete the form to retain Attorney Bense as the Town’s attorney. (Vote 4-0)
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Vote to Adopt 2017/2018 Water/Sewer Grants Budget (CDBG and SJRWMD) – Mayor Padgett explained that when the budgets were being set, we did not establish one for the grants being given to the Town. We have been advised this is now required. On a motion by Council member Hodges, second by Council member Davis, the Board voted to adopt the 2017/2018 Water/Sewer Grants Budget (CDBG and SJRWMD) as presented. (Vote 4-0)
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Vote to Add Amanda Hodges for Authorized Signature to the Grant Bank Account. This is a requirement from CDBG Procedures.
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Clerk will receive request for payments.
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Mayor will approve expenditure. (The Engineer will review the payment request to ensure that the work has been completed according to the grant application).
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Clerk will issue the check.
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Two signatures required – Mayor and a Council member OR Clerk and a Council member.
Mayor Padgett explained the Town has overlapping duties, so this is a new requirement of the CDBG Grant procedures. On a motion by Council member Davis, second by Council member Rhynehardt, the Board voted to add Amanda Hodges as an authorized signature to the Grant bank account. (Vote 3-0)
Council member Foster arrived to the Town meeting.
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Vote to Approve attached 2018 Holiday Schedule - On a motion by Council member Davis, second by Council member Hodges, the Board voted to approve the 2017/2018 holiday schedule. (Vote 5-0)
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Review Prior Month’s Expenditures (Check Register) – Councilman Foster asked about the fencing being installed by the business that is moving into the old Dollar Store building. He asked if they were going to be required to install privacy fencing. Mayor Padgett responded that it was not in our codes. Mayor Padgett told them they installed the chain link for a batting cages.